INTRODUCTION

The Act gives effect to the constitutional right of access to information held by the State, as well as private bodies, subject to justifiable limitation.

Section 51 of the Act, provides that a private body must compile a manual, dealing with and/or outlining inter alia the subject and categories of records held by the private body, as well as sufficient detail to facilitate a request for access to a record of the body.

COMPANY AND CONTACT DETAILS

Affirmative Portfolios cc.
Postal Address: PO Box 5017 Pencarrow Park 4019
Street Address: 1st Floor , 6 Pencarrow Park , La Lucia Ridge Office Estate , 4319
Telephone Number: 031 – 566 6474
Fax Number: 031 – 566 7003
Email Address: durban@affirm.co.za

Information Officer Mr Bell
Telephone Number: 031 – 566 6474
Fax Number: 031 – 566 7003

COMPANY PROFILE

Affirmative Portfolios CC. is a generalist personnel recruitment agency. The Company maintains a large database of candidates for administration, marketing, technical and unskilled staff. The Company undertakes assignments with its clients to find suitable candidates for permanent employment, temporary employment, temporary employment service contracts and affirmative action / empowerment projects.

DESCRIPTION OF RECORDS AVAILABLE IN ACCORDANCE WITH ANY OTHER LEGISLATION

Affirmative Portfolios cc.
Postal Address: PO Box 5017 Pencarrow Park 4019
Street Address: 1st Floor , 6 Pencarrow Park , La Lucia Ridge Office Estate , 4319
Telephone Number: 031 – 566 6474
Fax Number: 031 – 566 7003
Email Address: durban@affirm.co.za

Information Officer Mr Bell
Telephone Number: 031 – 566 6474
Fax Number: 031 – 566 7003

Click on one of the following links to view the Information:

SUBJECTS AND CATEGORIES OF RECORDS

Marketing Records

  • market information
  • media releases and advertising
  • sales records
  • customer/client database
  • customer/client information

Financial Records

  • audited financial statements
  • tax records
  • management accounts
  • assets inventory

Administration Records

  • staff recruitment policies
  • employee records
  • employment contracts
  • policies and procedures
  • remuneration records
  • performance records
  • skills requirements
  • minutes of management meetings
  • minutes of staff meetings
  • correspondence

Client Records Records of clients of Affirmative Portfolios CC, containing information relating to inter alia, contact information, contractual agreements, account information, general correspondence and client staffing requirements

Candidate Records Records of candidates of Affirmative Portfolios CC, containing information relating to inter alia, contact information, contractual information, experience and qualifications of candidates, account information, general correspondence

INFORMATION REQUEST PROCEDURE

To request a document in terms of the Act, the requester must use the prescribed form, as prescribed in the Act, and which is available from the Department of Justice and Constitutional Development Website www.doj.gov.za

This must be submitted to the Information Officer of Affirmative Portfolios CC. The requester must provide sufficient detail to enable the company to identify the record and the requester. The requester must identify the right that he/she is seeking to exercise or protect, and provide an explanation of why the requested record is required for the exercise or protection of that right. If the request is made on behalf of a person, the requester must submit proof of the capacity in which the requester is making the request.

In terms of Section 63 of the Act, the head of Affirmative Portfolios CC, must refuse a request for access to a record if its disclosure would involve the unreasonable disclosure of personal information about a third party, including a deceased individual. Furthermore, the head of Affirmative Portfolios CC must refuse a request for access to a record of the company if the record contains; trade secrets, financial, commercial, scientific and technical information, the disclosure of which could harm the interests of Affirmative Portfolios CC. Similarly, in terms of section 64 of the Act, the above refusal grounds apply in respect of the commercial and other information of third parties held by Affirmative Portfolios. Access to such records will require the written permission of the third party concerned before Affirmative Portfolios CC will permit access to view.

In accordance with the above mandatory refusal grounds, the Information Officer will make a decision whether to accede to a request for access to information.

Any requester who is unhappy with the information officer’s refusal to grant access to any information, may within 30 days of notification of the decision, apply to court for relief.

Any search, reproduction, and document preparation necessitated by requests for information will be undertaken in accordance with the prescribed fees, which can be found on the website of the Department of Justice and Constitutional Development, cited above.

MANUAL AVAILABILITY

In addition to the availability of this manual at the South African Human Rights Commission, this manual is also available from the Information Officer of Affirmative Portfolios CC or on the companies web site www.affirmativeportfolios.co.za. In this regard, any transmission costs/postage will be for the account of the requester.