COMPANY SECRETARY – DURBAN
Admin and Office Management
Durban North, Durban – KwaZulu Natal
COMPANY SECRETARY
Our client is looking for a versatile and dynamic Company Secretary to join their team
Responsibilities:
- Provide the Board members with guidance on their responsibilities as per King IV Code of Corporate Practices, PFMA (Public Financial Management Act),and the Terms of Reference of the Board and Committees on which they serve.
- Provide Board members/directors of the subsidiary with guidance on their responsibilities with Companies Act, PFMA, King IV Code of Corporate Practices, etc.
- Arrange training/induction of new Board members ensuring that they understand their legislated duties.
- Conduct governance portion of induction training.
- Collate training material and reference documents with which the Board members may reference to facilitate a smooth induction.
- Capacitate the Board members so they understand all legislation impacting the organisation.
- Review the following documents for and provide input based on changes in legislation and/or best practise:
a. Board Charter
b. Terms of Reference of Audit and Risk
c. Internal Audit Charter
d. Terms of Reference of Remuneration and HR Committee
e. Terms of Reference of Investment Committee
Develop work plans for the Boards and each of their sub committees to ensure that the content of applicable legislation and their Terms of Reference are achieved.
Assist Chief Executive Officer (CEO) strategically on all issues which confront DTPC and ensure these are included on the relevant agendas, elevated and dealt with at the appropriate level in the correct/appropriate meeting.
Confirm all draft agendas, in consultation with the CEO and Chairperson, include all materially significant or strategic matters and ensure issues are discussed timeously. Include these matters on Board/committee agenda, or if sensitive, personally contact the Chair of Board or Chairpersons of Board Committees to appraise of material issues as arise from time to time. Monitor that governance
requirements are incorporated into all Board, Audit and Risk, Remuneration and Human Resource practices, Investment Committees, and Exco interactions.
Manage the Board calendar and make sure it allows for appropriate time for the submissions to the various Boards and Committees be reviewed by Exco and amended if required.
Facilitate payments to Board and Committee members quarterly, in accordance with Department guidelines and that these are approved by the Remuneration and HR Committee and Board.
Co-ordinate Executives and senior managers timing of preparation, quality and content of inputs for documents for Board and Committee meetings.
Monitor the timeous compilation and distribution of Board packs.
Monitor the implementation of the King IV Code and report on deviations.
Co-ordinate the Board and Board Committee evaluations, compile results and provide feedbackon measures to improve Board and Committee effectiveness to the Chairpersons of all Committees
and draft a summary report for the Member of Executive Council (MEC) on behalf of the Chairperson of the Board.
Draft Exco agenda incorporating all new issues as required by organisational requirements, matters arising, Board and Board committee agendas and ensure all submissions are submitted timeously.
QUALIFICATIONS:
Post graduate qualification, Chartered Company Secretary or Chartered Accountant or Bachelor of Law.
10 years’ experience in a Company Secretarial role or similar.
Experience in public sector environment would be advantageous.
5-7 years’ experience in leading and managing a team.
3 – 5 years’ strategic management experience.
SAICA or other relevant professional body.
Role Overview
Serve as Company Secretary providing governance guidance to the Board
Work with the Board of Directors for a public sector organization
Key Responsibilities
Provide guidance on corporate governance and compliance with King IV Code, PFMA, and Companies Act
Arrange induction and training for new Board members
Review and update governance documents (Board Charter, Committee Terms of Reference)
Develop work plans for the Board and sub-committees
Support the CEO on strategic matters
Manage Board calendar and meeting preparation
Coordinate Board evaluations and reporting
Draft Executive Committee agendas
Facilitate Board member payments
Qualifications
Postgraduate qualification (Chartered Company Secretary, Chartered Accountant, or Law degree)
10 years’ experience in Company Secretarial role
5-7 years’ team management experience
3-5 years’ strategic management experience
Public sector experience preferred
SAICA or relevant professional body membership
The advertisement notes that applicants should expect to hear back within 14 days if selected.
