To provide strategic, financial, administrative and overall management of the Chief Executive Office (CEO) Office. This includes providing Secretariat to the Council, development of strategic and annual performance plans and quarterly and annual reports, budget coordination, human resource coordination, communication, records and knowledge management, manage CEO projects, events coordination and office management.

 

 

Strategic and Annual Planning and Reporting:

Coordinate inputs, conduct desktop research, consult relevant stakeholders (council, experts, staff, etc.) and draft strategic and annual performance plans

Draft presentations and submissions to Council, Minister and Parliament

Facilitate the publication process for approved plans and reports

Draft quarterly and annual reports

Draft submissions to Council, and Minister

Monitor Secretariats’ project performance

Coordinate and manage the CEO projects

Arrange and coordinate quarterly reviews and planning sessions

 

Board/Council Secretariat:

Facilitate the approval and submission of Advice to the Minister

Coordinate and manage activities (including launch of STI Indicators

Report-flagship project) of Council and EXCO

Arrange Council and EXCO meetings

Manage interface between Council, Director-General (DG) and Minister

Facilitate dissemination of all reports after Advice Letters have been presented to Minister

Ensure all Council and EXCO decisions are in compliance with the relevant Act and department policies

Ensure highest form of corporate governance is maintained including the implementation of the Council charter.

 

Financial Management and Coordination:

Manage MTEF and operational budgeting processes

Manage expenditure control and monitoring

Develop and provide responses to all related queries from Finance

Facilitation of collaborative administrative function within and in support of the CEO office

 

Administration and coordination:

Manage and create all administrative processes and projects within the CEO’s office

Monitor adherence to Department and Council policies

Manage quality assurance of all documentation and submissions

Monitor all submissions

Coordinate Secretariat and management meetings

Develop and provide responses to all related queries from the CEOs office or elsewhere in the department

 

Communication:

Coordinate the collation and dissemination of information within the Secretariat

Manage external liaison as instructed by the CEO

Draft internal administration policies and procedures

 

Records and knowledge management:

Recording of all meetings in Alfresco

Development of knowledge management tools

Development of knowledge management strategy

 

Knowledge of Government and Parliamentary processes.

Knowledge of Departmental policies, processes and procedures.

An extensive knowledge of Finances processes, Human resource procedures, and Administration.

Understanding of corporate governance systems.

Good knowledge and understanding of PFMA & PSR.

Basic understanding of the NSI.

Financial Management

Planning and organising

Change management

Influencing skills

Service delivery and innovation

Customer orientation and service

Problem solving skills

Policy development

Communication (writing, presentation & verbal)

Computer literacy

Analytical skills

Negotiations

Stakeholder liaison

Project management

Stakeholder management

Ability to work with diverse people

Ability to work under pressure

Ability to work independently

Team player

Be innovative and creative

Ability to analyse and resolve problems in the daily operations of the CEOs office.

Ability to prioritize work schedules and meet commitments and deadlines.

Can work in high pressured environment

 

 

Minimum a relevant NQF Level 6 National Diploma / Degree

3 years’ experience in at least two of these areas; (administration, planning, reporting and governance) within the Senior Management Office.

 

Closing date for applications:

22 January 2025

Should you not hear from us within 14 days of the closing date, please consider your application unsuccessful.