EXECUTIVE ASSETS AND OPERATIONS – DURBAN KZN
Property / Facilities Management / Security
Durban – KwaZulu Natal
Reporting to CEO
Remuneration : All inclusive CTC package
Job Purpose
To oversee and provide strategic leadership to the Operations, service delivery and the management of the company asset portfolio in a cost efficient and optimal manner.
Qualifications and Competencies
- Honours Degree or Equivalent in Engineering
- A Master’s Degree in Engineering and/or a postgraduate qualification in management administration or business leadership will be an added advantage
- 10 years’ relevant experience, of which at least 4 years should in a Senior Management role
- Experience in property and business management industries dealing with large scale, multi-purpose developments
- Customer service experience
- Professional registration required: ECSA – Pr Eng or Pr Tech Eng
- Code EB Driver’s License
- Experience in project management and maintenance management.
- Systems thinking and cost awareness.
- Technical report writing and presentation skills.
- Computer literacy (Ms Word and Excel).
- Understanding of the Public Finance Management Act (PFMA).
- Working knowledge of Occupational Health and Safety Act (OHSA).
- Experience in contract management and management of SLAs.
- Ability to operate at executive and strategic level
- Future potential for CEO succession
- Strategic thinking,
- Organisational awareness,
- Analysis and problem solving,
- Information seeking,
- Judgement and decision making,
- Systematic thinking,
- Openness to ideas,
- Flexibility,
- Drive and persistence,
- Reliability,
- Stress tolerance,
- Self-confidence,
- Effective delegation,
- Facilitating teamwork,
- Managing conflict,
- Managing Change,
- Networking and developing relationships,
- Written and oral communication,
- Influencing others,
- Customer focus,
- Organising and prioritising,
- Planning,
- Results, quality and detail focussed.
Key Performance Areas
Oversee operations and maintenance of facilities
- Provide direction and oversee efficient management of Facilities and Maintenance operations
- Oversee energy and utilities functions within the organisation.
- Contain costs and provide reliable supply of utilities to company and tenants
- Oversee relationship with the local Municipality in terms of supply of utilities, registration of new utility accounts and other related matters
- Provide leadership in the management of transition from construction to operation phases of new developments
- Oversee all operational aspects of the organisations properties and facilities
- Provide direction, leadership and guidance, effective security services, soft and hard maintenance services to stakeholders
- Oversee delivery of service to organisation and stakeholders
- Maintain good stakeholder relationships and protect the greater interests of the organisation.
- Oversee lean, efficient and cost effectiveness operations of the organisations facilities
- Review risk management plan and business continuity plan for the division
- Oversee implementation of action plans for mitigation of risks in various areas of the organisation’s facilities
- Provide leadership in the management of the security of the organisations property zones, facilities and land holdings
- Oversee the functions of the Operations’ forums
Oversee management of Organisation Assets
- Provide leadership and guidance to ensure agility in resolution of challenges in operation of the various asset classes of the organisation.
- Provide leadership and guidance to physical asset management functions within the organisation.
- Provide leadership and guidance to asset management multi-disciplinary team and the asset management steering committee (AMSC)
- Supervise and monitor the completeness and accuracy of asset register, in terms of entries, updates and disposals
- Provide leadership and guidance to interim and annual verification of assets, which include re-assessment of useful life of assets
- Oversee the asset management value chain, ensuring sound technical treatment of assets
- Monitor and oversee lifecycle management of assets
- Oversee the disposal of assets and presentation of disposal memos to EXCO
- Oversee measuring, monitoring and management of lifecycle cost of assets
- Review and approve draft asset care policy and other related policies, and present to EXCO and Board Committees for approval
- Collaborate with the CFO with regards to financial and technical treatment of assets within the organisation.
- Oversee the recording and update of asset register on impairment, useful life, and other parameters for assets
- Oversee recording and reporting on incidents, ensuring accuracy and validity
- Review and present progress reports to EXCO and Audit and Risk Committee on status of incidents and insurance claims
- Present progress reports for EXCO and Audit and Risk Committee packs
Strategic leadership and management
- Provide leadership to the Assets and Operations division during the development of the organisations strategic plans and annual performance plans
- Oversee the formulation, review and implementation of relevant strategies and policies within the division
- Lead strategic alliances with external stakeholders like Airports Company South Africa, the Municipality, regulatory bodies and other external institutions to ensure support for the organisations assets and operations
- Define medium and long term vision for the effective management of the organisations assets
- Provide leadership in terms of support of the rollout of energy security projects/initiatives as supported by the organisations energy management policy
- Provide executive summary of the division’s performance within the organisations annual report
- Provide quarterly progress reports on the divisions’ performance against the Annual Performance Plan
Financial, Procurement and Contract Management
- Provide leadership and guidance in the preparation of annual budgets for Assets and Operations
- Oversee implementation of the Procurement Plan and expenditure against the approved budget
- Review and approve submissions for payment ensuring accuracy; completeness and validity
- Review and approve or recommend submissions for variations of contracts
- Approve/sign new contracts on behalf of the organisation in line with the delegation of authority
- Oversee the resolution of legal and contractual challenges in liaison with legal office and relevant managers
- Investigate and report any irregular expenditure arising from operational contracts within the division
- Investigate and report any wasteful and fruitless expenditure arising from operational contracts within the division
- Provide leadership in ensuring cost efficiency in the provision of utilities and operations
People and Performance Management
- Hold divisional meetings to support and motivate staff to perform at optimum level
- Oversee and support recruitment processes for approved positions within the division
- Support training and development of skills for staff members in support of the strategic objectives of the organisation.
- Maintain Performance Agreements and conduct Performance Assessments for staff timeously
- Oversee the ownership and continuous monitoring of Annual Performance Plan and related targets by all managers in the division.
- Provide leadership that demonstrates the values of the organisatiion.
JOIN OUR TEAM
If you are a visionary leader with engineering expertise and a passion for operational excellence, we invite you to apply for this exciting opportunity to contribute to the strategic growth of our dynamic organisation.
If you meet the requirements please click apply link through our website www.affirmativeportfolios.co.za
If you do not hear from us within 14 days after submitting your application kindly consider it as unsuccessful. You can still apply for future vacancies.
