Registry Clerk in Human Resources PRETORIA
Human Resources / Recruitment
Pretoria – Gauteng
Registry Clerk in Human Resources
Pretoria
12-month fixed term contract
R182 600pa
Purpose of the post:
To render effective and efficient registry service in the Department.
Description of tasks:
Open and close personnel files:
Open new files (except SP file) for employees and record the details accurately
Ensure that all files are correct and up to date
Liaise with the relevant employee to ensure that all the HR information in the file is correct
Liaise with the relevant HR Practitioner to ensure that any mistakes identified in the file or documents are addressed
After closing the file, make sure that files of transferred employees are sent to recipient department and those who are deceased or resigned from public service files are sent to basement storage for archiving.
Registration of incoming and outgoing files and documents:
Register all incoming and outgoing files in the register provided
Maintain the appropriate register
Ensure that the requester signs in the register
Monitor the appropriate filling of the register
Ensure that all files or records requested are brought back to the relevant personnel’s file
Make follow-up with the relevant employees to ensure the files are maintained.
Retrieve, issue and receive files
Audit the documents in the files when files are issued or returned
Maintenance of files:
Ensure that all files and related HR documents are maintained as per the relevant prescripts
Ensure the safeguarding of files to avoid missing files
Trace any missing files and update the relevant file
Ensure that there is no misfiling of personnel documents
Provide Registry counter services and control access to registry storage:
Attend to clients with enquiries
Respond to the enquiries
Ensure compliance with promotion of Access to Information Act before records can be accessed
Keep and ensure that an access control register is signed by all visitors entering registry / storage area
Maintain the basement storage area and properly store the closed files for future easy access.
Competencies, Knowledge and Skills:
Knowledge of Human Resources prescripts
Understanding of Record management
Understanding of Filing systems
Organising and planning
Good interpersonal skills
Computer skills
Time management
Customer services
Be able to work under pressure and with variety of people and teams
Attention to details
Qualifications and Experience Minimum requirements:
Matric or equivalent qualification on NQF level 4
Experience is a similar position would serve as advantageous
Closing date for applications: 25 February 2026
Should you not hear from us within 7 days of the closing date, please consider your application unsuccessful
