Project Administrator, Pretoria
Project Management
Pretoria – Gauteng
Project Administrator
Pretoria
Temporary position for 6 Months (to start working from the 1 April 2026)
Deadline: 25 March 2026
Department – Programme Management Office
Reports to – Senior Project Manager
Overview:
Provide general and programme/project administration services for the programme/project in support of a programme/project manager and project team.
Key Performance Areas:
- Provide service in all administration activities in the programme/project, including co-ordination and administration of project meetings, steerco meetings, minute taking of all project meetings, following up on outstanding project action items, status reporting, designing and updating of project templates, auditing of project documents in the project repository and administration of the project repository.
- Develops, documents, and updates procedures for managing, tracking, and reporting on programme/project.
- Load projects documents on Signiflow to obtain relevant signatures.
- File all signed projects documents in the project repository.
- Develops, documents, and updates procedures for managing, tracking, and reporting on programme/project.
- Load projects documents on Signiflow to obtain relevant signatures.
- File all signed projects documents in the project repository.
- Audit the project files against the Project management’s procedure and PMO document filing procedure.
- Implement best practices for administration of programmes/projects.
- Update and monitor project budgets.
- Update and monitor Project risks, issues and action Items.
- Proactively addresses issues as they arise.
- Prepare and assist with on-boarding of new resources in the PMO.
- Provide administration support to the programme/project manager.
- Assist in creating requisitions.
- Perform reconciliation against purchase order and payment milestones based on received invoice and follow up on payments.
MINIMUM REQUIREMENTS:
Education/Skills/Experience Required:
- Diploma in Project Management or Project/Office Administration (NQF 6)
- 3-5 years’ proven experience in project administration
- Proven MS Office Skills
Behavioural Competencies:
- Customer service: respond to customer’s needs
- Flexibility: changes perception, ideas or alters normal procedures to fit a specific situation to get a job done and/or meet company goals
- Organisational commitment: respects the ways things are done in the organisation, and does what is expected
- Teamwork: solicits ideas and opinions to help form specific decisions or plans
- Concern about order and quality: ensures that the work produced doesn’t contain any errors
- Achievement orientation: creates own measures of excellence
- Initiative: recognizes and reacts to present opportunities and problems
- Tenacity: persistence, drive and determination to meet and overcome challenges in order to achieve goals
Working Conditions:
- May be required to work late on occasions
Please Note: Should you not receive feedback by April 2026, please consider your application as unsuccessful.
