Assistant Director: Administration in the Office of the DG PRETORIA
Admin and Office Management
Pretoria – Gauteng
Assistant Director: Administration in the Office of the DG
PRETORIA
R389 700pa
12 month fixed term contract
Purpose of the post:
To provide administration support in the Office of the Director-General.
Description of tasks:
Administrative support:
Assist in doing quality assurance in submissions
Processing and duplication of approved submissions
Distribute approved submissions and letters to relevant programmes
Drafting of letters, memoranda and submissions as requested
Providing feedback to officials on status of submissions
Submitting copies of the submissions signed by the acting DG during the DG’s absence.
Workflow processes in the ODG:
Assist with quality control on all DG memoranda drafted
Sending out preliminary memos to programmes on the same day of receipt
Ensure that all draft memoranda have been signoff and distributed to programmes
Assist in doing follow-ups of outstanding ministers and the DGs draft replies, briefing notes
and speeches
Assist with coordination and finalization of reports to be presented at Opco and Exco
Document and information management:
Capture all incoming and outgoing documents and information into manageable and
retrievable system
Manually filing of DG memoranda after sending to programmes
File approved submissions
Keep database of status of submissions including signed ones.
Record classified documents in a register
Shredding of documents
Office suppliers and equipment management:
Order office suppliers
Ensure that office equipment is operational and inform appropriate person when something is not
working
Assist with procurement of equipment and payment processes as required
Financial management of the office budget:
Annual consolidation of unit’s financial needs
Assist in crafting budget projections
Prepare necessary documentation required for the movement or transfer of funds
Completion of all SCM and financial documents such as BAS payment advices, petty cash and Log 1
forms
Monthly spending patterns discussed with D:ODG
Keep record of all transfer payments
Assist with programme follow-ups of reports for projects funded from the transfer payment account.
Knowledge, skills and personal attributes:
- Excellent knowledge of Government and Parliamentary processes
- Knowledge of Departmental policies, processes and procedures
- Knowledge and understanding of organising, planning, and monitoring of projects
- Good knowledge and understanding of PFMA & PSR
- Organisation and administration skills
- Excellent verbal and written communication skills
- Good interpersonal skills
- Financial management
- Report writing
- Problem solving skills
- Computer literacy
- Project management
- Able to work under pressure
- Must be reliable and trustworthy
- Be able to work under pressure
- Work independently whist being consultative
- Pay attention to detail
- Client focus and result orientated
- Ability to work with diverse people
Minimum qualifications and experience requirements:
- Three years National Diploma or Degree (NQF 6) in Office Management or Public Administration / Office Technology / Business Administration / Business Management.
- At least 2 years’ experience in Office Administration
Closing date for applications: 11 May 2026
Should you not hear from us within 7 days of the closing date, please consider your application unsuccessful
