Assistant Administrator, PTA
Admin and Office Management
Pretoria – Gauteng
Assistant Administrator
Pretoria
6 Months Temporary Position
Salary Package (basic, gross per month) – R21 500.00
Deadline – 12 May 2026
Business Unit – Compliance and Prevention
Reports to – Manager: Compliance Monitoring
Overview:
To provide effective and efficient general administration and support services to management and staff in the Compliance and Prevention Division.
Responsibilities:
- Coordinate and arrange meetings, prepare meeting packs, and take minutes
- Manage and maintain the filing system and document tracking system in terms of the records management policy
- Recording of all outgoing and incoming correspondence and issuing of reference numbers for correspondence and follow up to ensure timeous signoff of documentation
- Administer and maintain operational registers e.g. incoming and outgoing correspondence register, document tracking registers, strategic and operational registers etc.
- Coordinate and make travel arrangements as per the Travel Policy
- Consolidate and prepare operational mid-month and end of month reports as required
- Administer HR related documents for the Division including leave, performance agreements, training documents etc.
- Assist with administrative functions related to Finance documents including travel claims, telephone and cell phone usage, invoices etc.
- Assist with administrative functions relating to procurement (prepare requisitions, liaise with the Supply Chain Management etc.) in the Division
- Assist with ensuring office equipment is in working order and logging calls with ICT to report any malfunction
- Assist with typing, scanning, photocopying and binding of documents as requested
- Assist in administering assets and stationery for the Division
- Provide reception relief as and when requested
- Assist administration staff with work overflow and relief when required
- Assist new employees with access cards, parking, and stationery
- Screen calls and take messages for managers when required
- Assist in performing administrative functions relating to risk management within the Division
- Provide general administrative support to staff
Education/Skills/Experience:
- Matric
- 1 Year relevant administrative experience
- Excellent communication skills (oral and written)
- An intermediate to advanced level of computer literacy, including MS Word, MS Excel, MS Power Point
Behavioural Competencies:
- Customer Service – Follows through, when asked, on customer inquiries, requests and complaints
- Flexibility – Declares that he/she is willing to change idea, perceptions or procedures based on new information
- Relationship building – Makes informal contacts with others in addition to contacts required in the course of work
- Impact and influence – Use direct persuasion in a discussion or presentation.
- Organisational Commitment – Respects the way things are done in an organisation and does what is expected
- Commitment to professional learning – Has an interest in own field of expertise
- Teamwork – Support team decisions, is good team player, does his or her share of the work without having to be reminded.
- Conceptual thinking –When looking at information sees patterns, trends or missing pieces
- Achievement orientation – Tries to do the job well or right
- Initiative – Recognises and reacts to present opportunities.
Working Conditions:
- May be required to work long hours
Please Note: Should you not receive feedback within One Month, please consider your application as unsuccessful.
