Office Administrator Sustainable Human Settlements PRETORIA
Admin and Office Management
Pretoria – Gauteng
Office Administrator: Sustainable Human Settlements
Pretoria
R224 000pa
12 month fixed term contract
Purpose of the post:
To render effective and efficient office administration and secretarial support services to Directors.
Description of tasks:
Secretarial Support:
Managing the Directors’ diaries
Handle incoming calls
Record messages
Respond to queries by providing the required information
Maintain internal and external stakeholder relations
Provide secretariat support for the Director’s meetings (take minutes, agenda ect.) in consideration of
urgent core tasks
Administrative Support:
Edit and format submissions, memos and other documents on behalf of the Directors
Draft standard response on behalf of the Directors
Maintain workflow and filing system electronically and manually.
Respond to queries by providing the required information
Track progress of actions, issue reminders and provide feedback to the Directors.
Ensure that applicable processes (policies and procedures) are adhered with regard to outgoing and incoming submissions
Prepare packs for all the meetings / workshop that the Directors attend
Organise Directorates meetings (including logistics) and draft minutes and also support the Director with external meetings (This excludes project meetings of Sub directorates)
Coordinate submission of strategic reports (PMDS, Annual Reports, Strategic Plans, Audit reports etc.)
Logistical Support:
Arrange traveling and accommodation for Directors
Process traveling and subsistence claims of Directors
Financial administration support:
Monitor unit cashflow and capture expenses in the commitment register
Process requests on procurement of unit required goods and services
Process payment advice of procured goods and service for the unit
Arrange petty cash and ensure compliance with relevant processes (e.g., submit receipts and change to finance)
Knowledge, Skills and Personal Attributes:
Knowledge and understanding of policies and procedures
Understanding of office administration activities and processes
Knowledge and understanding of public service regulations,
Knowledge and understanding of the Public Finance Management Act
Administrative, Minutes Taking and Communications skills
Good Computer skills (MS Word, Excel, PowerPoint, internet and email)
Events Coordination
General Office Administration / Document and File Management
Planning and Organising skills
Good Interpersonal Skills
Initiative
Ability to work with teams
Ability to interact with people
Ability to multi task
Qualifications and experience minimum requirements:
Grade 12 Senior Certificate (NQF level 4)
Experience is a similar role will serve as advantageous
Closing date for applications: 18 August 2026
Should you not hear from us within 7 days of the closing date, please consider your application unsuccessful
