HRIS Practitioner (SAGE 300 and ESS) (6 months contract) – Pretoria

HRIS Practitioner (SAGE 300 and ESS) (6 months contract) – Pretoria

Salary: Market related

Purpose of the role:

Maintain and optimise the HR information system (SAGE 300 and ESS), ensuring accurate employee data, secure access, reliable reporting, and smooth integration with payroll to support HR operations and decision-making.

Minimum Requirements and Experience:

• A relevant tertiary qualification in:

o   Human Resources,

o   Information Systems or a related field at NQF Level 6.

• Formal training and certification in SAGE 300 or SAGE Premier HR is mandatory.

• A minimum of five (5) years’ experience working with HR Information Systems administration.

• Proven experience working with SAGE 300 or SAGE Premier HR and Employee Self-Service (ESS).

• Proven experience in HR data management, reporting, and workflow configuration.

• Prior experience in the public sector or similar environment will be an added advantage.

Added advantage:

• Experience in HR reporting frameworks (e.g., Employment Equity, SETA reporting),

• Knowledge of HR processes including recruitment, onboarding, and performance management.

• Experience with system integrations and automation and AI-driven HR environment.

Key Performance Areas:

HRIS Management & Administration

• Maintain, configure, and administer the SAGE 300/Premier HRIS platform.

• Implement system updates, patches, and routine maintenance.

• Ensure system security and role-based access controls; manage user provisioning and deprovisioning.

• Document system configurations, processes, and controls.

Data Management & Data Integrity

• Manage employee biographical, occupational, payroll-related, and employment-status data in the HRIS.

• Perform regular data audits and cleansing to maintain accuracy and completeness.

• Investigate and resolve data discrepancies in collaboration with HR, Payroll, and other stakeholders.

• Implement validation rules, data-entry standards, and quality checks to prevent recurring errors.

Reporting & Analytics

• Develop, generate, and distribute standard and ad hoc HR and payroll reports (e.g., headcount, turnover, leave, Employment Equity, compliance).

• Prepare accurate data extracts for management, payroll runs, and audits.

• Analyse HRIS data to identify trends, support decision-making, and recommend improvements.

• Maintain report documentation and scheduling routines.

Employee Self-Service (ESS) & Workflows

• Administer ESS functionality, user access, and workflows for leave, approvals, employee self-updates, and other ESS features.

• Configure and maintain HR workflows (onboarding, movements, promotions, approvals).

• Monitor workflow performance and resolve workflow-related issues.

User Support, Training & Stakeholder Engagement

• Provide first-line technical support to HR system users and coordinate escalations with vendors or IT.

• Deliver user training, create user guides, and maintain training materials for HR and line managers.

• Work with HR, Payroll, Finance, and IT stakeholders to align system functionality with business needs.

Payroll Integration and Month-/Year-End Support

• Ensure HRIS and payroll integration is configured correctly and data flows accurately.

• Assist with payroll data preparation, validation, and troubleshooting during month-end and year-end processes.

• Reconcile HRIS and payroll datasets and help resolve exceptions.

Compliance, Audit & Documentation

• Ensure HRIS processes meet internal policies, statutory requirements, and audit standards.

• Support internal and external audits by providing required reports, data extracts, and evidence of controls.

• Maintain and update procedural documentation, data flow diagrams, and audit trails.

System Optimisation & Project Support

• Identify opportunities to improve HRIS functionality, data quality, and process efficiency.

• Participate in HRIS projects including upgrades, module implementations, and vendor rollouts.

• Liaise with vendors and IT for enhancements, testing, and deployments; coordinate UAT and post-deployment support.

NB: Should you not be contacted within 2 weeks of your application, please consider it as unsuccessful.