Administrator Mega City
Admin and Office Management
Umlazi, Durban – KwaZulu Natal
Administrator-Mega City
Mega City Pharmacy is seeking a highly organized and professional Administrator to provide executive support and oversee pharmacy administrative compliance.
The successful candidate will be responsible for managing executive administrative duties, coordinating meetings, maintaining accurate records, and ensuring that all pharmacy compliance documentation is up to date in line with the South African Pharmacy Council (SAPC), Good Pharmacy Practice (GPP) standards, and the Pharmacy Act 53 of 1974 and related legislation.
This role requires a detail-oriented individual with strong organizational and communication skills who can maintain confidentiality and support operational excellence within the pharmacy.
Key Duties and Responsibilities
Executive & Administrative Support
- Act as Personal Assistant to the CEO.
- Manage the CEO’s diary, appointments, and meeting schedules.
- Prepare meeting agendas, coordinate logistics, and ensure smooth facilitation of meetings.
- Record accurate minutes and distribute them timeously.
- Draft professional correspondence, reports, and internal communications.
- Handle confidential information with discretion and professionalism.
Pharmacy Compliance & Regulatory Administration
- Maintain and update all pharmacy compliance documentation.
- Monitor and ensure up-to-date registration of:
- Pharmacy premises
- Pharmacists and support personnel
- Track renewal dates and ensure timely submissions to SAPC and relevant authorities.
- Maintain compliance files in accordance with GPP standards.
- Assist during regulatory inspections and audits.
HR & Onboarding Administration
- Ensure all new employees receive a comprehensive welcome pack.
- Coordinate onboarding documentation and induction schedules.
- Maintain updated personnel records and filing systems.
General Administrative Duties
- Maintain organized filing systems (physical and electronic).
- Manage refreshments, office supplies and administrative procurement.
- Ensure staff uniform is ordered in time, distributed accordingly, signed for and record keeeping
- Ensure proper document control and version tracking.
- Support internal reporting and record-keeping processes.
Requirements
- Grade 12 (Matric)
- NQF Level 6 qualification in Secretariat, Administration, Office Management, Human Resources Management or relevant field
- 2–3 years’ relevant administrative experience (preferably in healthcare or retail pharmacy environment)
Skills and Competencies:
- Excellent minute-taking and report-writing skills
- Strong organizational and time management skills
- High level of attention to detail and accuracy
- Ability to manage multiple priorities under pressure
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Knowledge of pharmacy regulatory requirements (advantageous)
- Professionalism and ability to maintain confidentiality
- Problem-solving and proactive approach to tasks
- Strong interpersonal skills and ability to work independently
Please apply on www.affirmativeportfolios.co.za
