Administrator Tenders and Contracts JHB NORTH
Supply Chain
JHB North, Johannesburg – Gauteng
Administrator: Tenders and Contracts
Johannesburg North
4 (four) month fixed term contract
R356 303.00pa
Key Responsibilities:
- To compile advertisements for submission to relevant media as well as capturing and receipting it on Oracle, for tenders to be published and paid.
- To arrange and attend briefing sessions.
- To arrange ‘opening of tender meetings (publicly) and summarise all tenders received to ensure all submissions are recorded.
- To arrange CFET meetings and collect functional technical evaluation results and ensure all recommendations are captured in writing from subject matter experts and end users.
- To travel to regions (if necessary) for CFET meetings or to sites, to coordinate site visits.
- To compile tender documents and prepare packs for adjudication.
- To arrange tender evaluation adjudication meetings with Executives (including submission of documentation) to ensure tenders are correctly adjudicated and awarded.
- To publish successful bidders in the Government Bulletin and notify all bidders of outcomes, to promote openness and transparency as per policy.
- To provide successful bidders with supplier application information.
- To negotiate prices with awarded bidders.
- To assist in drafting contracts as per information and pricing obtained from bidders and to ensure the accuracy of contact details (including signatures by delegated authorities) to protect from legal issues.
- To liaise with the company’s secretary’s office on legal matters pertaining to contract content, to incorporate the company’s secretary’s input.
- To attend to tender and contract queries (e.g. daily queries that arise from business, bidders, Executive Adjudication Committee and end users) and send queries from tenderer to technical and vice versa.
- To submit finalised contracts to executives and suppliers for signature to ensure a legal contract for goods / services to be in place.
- To capture contract information onto Oracle to facilitate the ordering and payment processes.
Minimum requirements & key competencies:
- Grade 12 (NQF Level 4)
- Higher Certificate in Supply Chain Management / Business Management / Logistics / Business Administration / Commerce (NQF Level 5)
- 3 years tender and / or contract administration experience within the procurement environment
- Knowledge of MS office Knowledge of creditors functions procedures
- Knowledge of Oracle (desirable)
- Team player
- Communication skills (verbal and written)
- Time Management
- Numerical Skills
- Working under Pressure
- Accuracy
- Talking to difficult clients
Should you not hear from us within 14 days of your application, please consider as unsuccessful
