BOOKKEEPER/ OFFICE ASSISTANT/PAYROLL ADMINISTRATOR – TONGAAT DURBAN
Finance / Accounting
Durban North Coast, Durban – KwaZulu Natal
Our client is seeking a dynamic individual to join their team
Overview
This position is responsible for comprehensive accounting and administrative functions, maintaining financial records on Pastel Accounting System and processing payroll through Mirror Business Solutions software.
KEY RESPONSIBILITIES
Sales Support
Provide assistance with sales functions as required
Verify invoice accuracy and pricing upon completion
Process credit notes for returns and pricing corrections
Assist with quotation preparation
Maintain and update all price lists
Customer Account Management
Oversee all customer accounts and ensure accuracy
Conduct payment follow-up calls with customers
Perform customer account reconciliations
Distribute monthly statements via email
Handle all customer correspondence professionally
Resolve customer account queries promptly and efficiently
Supplier Management
Place orders with suppliers and negotiate favorable pricing terms
Match delivery notes with supplier invoices
Verify pricing accuracy before posting to Pastel
Request credit notes from suppliers when necessary
Reconcile supplier statements to ledger accounts
Prepare payment lists for authorization
Negotiate improved pricing with suppliers on an ongoing basis
Inventory Control
Post all manufacturing transactions to Pastel
Process stock take corrections
Create new stock codes as needed
Calculate new costing when price increases occur
Distribute updated price lists to customers via email
Post all inventory adjustments (including cutting lists)
Cash Book Management
Post transactions for all bank accounts
Reconcile all bank accounts monthly
Maintain and post petty cash records
Human Resources & Payroll
Review and verify timesheets for fortnightly wage processing
Prepare deduction schedules (loans, etc.)
Process payroll through the salary system
Prepare payment schedules for authorization
Distribute payslips to all staff members
Address and resolve staff queries
Maintain staff loan accounts and salary reconciliations
Order and distribute staff clothing
Process monthly salaries
Post salary and wage journals to Pastel
Maintain sick leave schedules
Establish and maintain current staff files
Reconcile all employee deductions
SARS (South African Revenue Service) Compliance
Prepare and submit monthly returns via eFiling (UIF/SDL/PAYE) and EMP201 reconciliations
Complete VAT reconciliations and submit returns via eFiling
Process EasyFile for IRP5 certificates bi-annually and balance EMP501
Prepare year-end reconciliations for auditors covering all SARS returns
Monthly & Year-End Reconciliations
Reconcile all control accounts and prepare documentation for auditor review at year-end
Monthly reconciliations include:
Salary control account
Customer accounts
Supplier accounts
Bank accounts
Vehicle finance and finance statement to ledger
Depreciation schedules
Inventory control (finished stock and raw materials)
Staff loans
Employment Tax Incentive (ETI)
UIF (Unemployment Insurance Fund)
SDL (Skills Development Levy)
PAYE (Pay As You Earn)
All other control accounts
Scope of Work
The incumbent performs all accounting functions for the company through to balance sheet level, ensuring all control accounts are balanced and audit-ready at year-end.
Qualifications:
Relevant qualification is required
Please apply if you meet the above requirements
Please note, if you do not hear from us within 14 days, kindly consider your application as unsuccessful.
