BOOKKEEPER TO BALANCE SHEET – DURBAN NORTH COAST – R45K NEG.

Our client, a Family run business is seeking a dynamic, hands-on individual to join their team

Overview

This position is responsible for comprehensive accounting (up to balance Sheet) and administrative functions, maintaining financial records on Pastel Accounting System and processing payroll through Mirror Business Solutions software.

KEY RESPONSIBILITIES

Inventory Control

Post all manufacturing transactions to Pastel

Process stock take corrections

Create new stock codes as needed

Calculate new costing when price increases occur

Distribute updated price lists to customers via email

Post all inventory adjustments (including cutting lists)

Cash Book Management

Post transactions for all bank accounts

Reconcile all bank accounts monthly

Maintain and post petty cash records

Human Resources & Payroll

Review and verify timesheets for fortnightly wage processing

Prepare deduction schedules (loans, etc.)

Process payroll through the salary system

Prepare payment schedules for authorization

Distribute payslips to all staff members

Address and resolve staff queries

Maintain staff loan accounts and salary reconciliations

Order and distribute staff clothing

Process monthly salaries

Post salary and wage journals to Pastel

Maintain sick leave schedules

Establish and maintain current staff files

Reconcile all employee deductions

SARS (South African Revenue Service) Compliance

Prepare and submit monthly returns via eFiling (UIF/SDL/PAYE) and EMP201 reconciliations

Complete VAT reconciliations and submit returns via eFiling

Process EasyFile for IRP5 certificates bi-annually and balance EMP501

Prepare year-end reconciliations for auditors covering all SARS returns

Monthly & Year-End Reconciliations

Reconcile all control accounts and prepare documentation for auditor review at year-end

Monthly reconciliations include:

Salary control account

Customer accounts

Supplier accounts

Bank accounts

Vehicle finance and finance statement to ledger

Depreciation schedules

Inventory control (finished stock and raw materials)

Staff loans

Employment Tax Incentive (ETI)

UIF (Unemployment Insurance Fund)

SDL (Skills Development Levy)

PAYE (Pay As You Earn)

All other control accounts

Sales Support

Provide assistance with sales functions as required

Verify invoice accuracy and pricing upon completion

Process credit notes for returns and pricing corrections

Assist with quotation preparation

Maintain and update all price lists

Customer Account Management

Oversee all customer accounts and ensure accuracy

Conduct payment follow-up calls with customers

Perform customer account reconciliations

Distribute monthly statements via email

Handle all customer correspondence professionally

Resolve customer account queries promptly and efficiently

Supplier Management

Place orders with suppliers and negotiate favorable pricing terms

Match delivery notes with supplier invoices

Verify pricing accuracy before posting to Pastel

Request credit notes from suppliers when necessary

Reconcile supplier statements to ledger accounts

Prepare payment lists for authorization

Negotiate improved pricing with suppliers on an ongoing basis

Scope of Work

The incumbent performs all accounting functions for the company through to balance sheet level, ensuring all control accounts are balanced and audit-ready at year-end.

Qualifications:

Relevant accounting qualification is required

Please only apply if you meet the above requirements

Please note, if you do not hear from us within 14 days, kindly consider your application as unsuccessful.