Clerk (secretary) – Cape Town
Admin and Office Management
Cape Town – Western Cape
Our client is a dynamic organization committed to excellence and innovation. We are seeking a highly organized and detail-oriented Secretary/Personal Assistant to provide comprehensive administrative support to their Executive Director. This role is pivotal in ensuring the smooth and efficient operation of the executive office.
Key Responsibilities:
As the Secretary/Personal Assistant, you will be responsible for:
- Diary Management: Efficiently manage the Executive Director’s daily schedule, including scheduling meetings, appointments, and travel arrangements.
- Minute Taking: Attend meetings, take accurate and comprehensive minutes, and ensure timely distribution to relevant stakeholders.
- Telephone and Message Management: Handle incoming calls professionally, take messages, and redirect calls as necessary.
- Confidential Secretarial Support: Provide confidential administrative support, including drafting correspondence and preparing reports.
- System Development and Maintenance: Develop and maintain efficient office systems to support the effective functioning of the office.
- Research and Reporting: Conduct research and prepare reports, ensuring accuracy and attention to detail.
- General Administrative Duties: Perform general administrative tasks as assigned, contributing to the overall efficiency of the office.
Qualifications & Experience:
- Education: Matric (Grade 12) is essential.
- Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
- Experience: A minimum of 2 years’ experience in a similar role, providing administrative support at an executive level.
- Skills:
- Exceptional organizational and time-management abilities.
- Excellent verbal and written communication skills.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Proactive and able to work independently with minimal supervision.
Kindly note that due to the high volumes of applications, contact will be limited to short listed candidates only. Should you not have been contacted within 14 days of your applications, consider it unsuccessful.
