Job Purpose:  

The aim of this position is to provide a full range of secretariat services and to advise the Board of Trustees on governance issues. To ensure the effective, proper and efficient functioning of the Board and all its sub-committees. To provide secretarial services to the Board, minute-taking and reporting, compilation and distribution of documents, important document filing; management of documents on SharePoint and the necessary archiving and storing for referencing and compliance. To Monitor internal activities of the organisation to ensure compliance with all relevant statutory and regulatory requirements.

 

Minimum Qualification requirements & Experience:  

Bachelors Degree in Law or equivalent.

Master’s Legal degree will be advantageous.

10 years at senior management of which 5 years must be board secretariat experience at an executive level.

Working with senior and influential thought leaders and decision makers.

Company Board Secretary experience.

 

Key Performance Areas:

Providing end-to-end secretariat support to the Board and its committees:

Preparing for and organising meetings.  This entails drafting and finalising the agenda and packs, organising the logistics, minute taking, response, feedback to specific agenda items / matters arising. Undertaking any follow up and maintaining professional relationships. Also raise matters that warrant the Board’s attention.

 

Providing Secretariat to the Board Committees:

Preparing for and organising meetings. This entails drafting and finalising the agenda and packs, organising the logistics, minute taking, undertaking any follow up and maintaining professional relationships.

Ensure that the attendance register is signed by all attendees.

 

Ensure governance compliance and obligations for a Trust:

Liaison with regards to appointments, retirements, resignations and removal of Board Members.

Register Trustee Changes with the Master of the High Court.

Assist the board in procuring service providers who may be required to carry out investigations or research in cases where executives may be precluded by virtue of conflict of interest or confidentiality (in-committee activities).  

 

Required Technical Skills, Competencies and Attributes:  

Relevant legislation (PFMA, Treasury Regulations (or Companies Act)).

Corporate Governance (Protocol on Corporate Governance in the Public Sector, King II and III, governance best practice).

Roles of key corporate leadership positions, e.g. Board Chair, CEO.

Government structures and hierarchies – Ministers, DGs, etc.

General knowledge of broader political, economic and social environment.

Advanced MS Office (Word, Excel, PowerPoint, Internet search, Email, Contacts Databases); CRM software experience and SharePoint document management advantageous.

Minute-taking

Presentation

Report Writing

Organising / Logistics (of meetings etc) and assisting with strategic planning for the unit.

Corporate Governance

Planning

Verbal communication

Written communication

Protocol / Diplomacy

Knowledge management

Multi-tasking – balancing varied needs and requests.

Attention to detail / Accuracy.

Follow through.

Networking.

Service oriented.

Ability to use judgement /discernment.

Organisational awareness.

 

Closing date for applications: 10 June 2025

Should you not hear from us within 60 days of the closing date, please consider applications as unsuccessful