Legal Secretary – High Court – Thohoyandou – Permanent
Human Resources / Recruitment ~ Legal
Limpopo
Legal Secretary – High Court – Thohoyandou – Permanent
Salary: R326,151.00 (Based on Experience)
Overview:
Responsible to provide administrative support to the Legal Services and to ensure the day-to-day functioning of the office.
Minimum Requirements and Experience:
- National Diploma in Business Administration / Law related qualification.
- Relevant 2 years’ experience in a business / Law administration related environment.
- Profiency in English and one other official language
- Dairy and court roll management experience
- MS Office
Key Performance Areas:
Legal secretarial administration
- Prepare court statements and forms that Attorneys will need in court.
- Dictate Attorney’s audio files and written notes.
- Transcribe and proofread legal documents.
- Index and update pleadings and discovery binders.
- Collect and deliver documents.
- Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff.
Standard, process and procedure maintenance
- Ensure a strategy framework is maintained by required standards.
- Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
- Provide administrative support to the strategy and reporting office by The Company policies and procedures.
Quality assurance activities
- Maintain up-to-date written documentation and policies related to organisation’s business activities.
Office management
- Maintain correspondence, filling, telephonic queries and provide general administration support to the office.
- Maintain strict confidentiality in all matters relating to the office.
- Make follow-ups on outstanding matters on behalf of the Legal Services department in the office.
- Ensure all office requests are handled and responded to within set timelines.
- Ensure availability of stationery within the department.
Meeting and diary management
- Arrange meetings on behalf of the Legal Service Department.
- Take minutes and distribute these in accordance to set governance standards.
- Maintain follow-up plan on meeting resolutions and matters outstanding.
- Ensure confirmation of meetings and management of team diaries.
- Schedule appointments with internal and external stakeholders as and when required.
Document control
- Ensure that the filling system is always up-to-date and functional.
- Collate court rolls received from the Registrar for the responsible court divisions, update references and distribute to state attorneys.
- Manage the retrieval of information at all times as requested in the office.
- Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
- Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
- Collate all the court directives and update on the court directives database.
- Maintain status update and records of all high value foreign national records for re-insurance purposes and report regularly.
NB: Should you not be contacted within 2 weeks of your application, please consider it as unsuccessful
