Personal Assistant and Committee Secretary, Johannesburg
Admin and Office Management
Johannesburg – Gauteng
Personal Assistant and Committee Secretary
Johannesburg
Salary – Market Related
Deadline – 4 June 2025
Mandatory Requirements/Non Negotiable:
Degree in Business Administration.
Personal assistant at executive level for a minimum period of 5 years.
Committee secretary experience.
Excellent proficiency in MS Office.
Department – Investigations
Overview/About the Position:
This position, which reports to the Director Investigations requires strong administrative and secretarial experience. The main responsibilities include:
a) Providing high-level administrative support to the Director: Investigations and the Investigations Department, including diary management, stakeholder interactions, and procurement of department purchases.
b) Acting as Secretary to the Investigations and Enforcement Committees, handling meeting scheduling, agenda preparation, minute-taking, and document management.
c) Ensuring efficient and accurate management of physical and electronic information, as well as maintaining the database for open investigations.
d) Supporting ad-hoc tasks as required while maintaining professionalism and high levels of accuracy in a fast-paced environment.
Key Performance Areas:
Administrative assistance to Director: Investigations
- Diary management.
- Stakeholder interactions.
- Procurement of department purchases.
- Ad-hoc assistance.
Administrative assistance to Investigations Department
- Follow-up on initial responses from Respondents and Complainants.
- Filing of correspondence.
- Maintain database on open investigations.
- Management of department physical and electronic information.
Secretary to the Investigations and Enforcement Committees
- Scheduling of meetings and related arrangements.
- Preparation of agenda packs for meetings.
- Preparation of minutes of meetings.
- Filing of meeting documents.
Knowledge, Experience and Attributes
Qualifications and Previous work experience
- Degree in Business Administration.
- Personal assistant at executive level for a minimum period of 5 years.
- Committee secretary experience.
- Excellent proficiency in MS Office.
Attributes
The following attributes are required of the incumbent:
- Unquestionable integrity and objectivity.
- Excellent attention to detail.
- Excellent verbal and written communication in English.
- Good interpersonal skills.
- Emotionally mature.
- Professional attitude.
- Able to work independently in a fast-paced environment.
- Deadline driven with high levels of accuracy.
Please Note: Should you not receive feedback within 3 months, please consider your application as unsuccessful.
