Personal Assistant: Head Supply Chain Management (Permanent) – Centurion
Admin and Office Management ~ Supply Chain
Centurion – Gauteng
Personal Assistant: Head Supply Chain Management (Permanent) – Centurion
Salary: up to R434,656.00 pa (Based on experience)
Purpose of the role:
Reporting to the Head: Supply Chain Management, the successful incumbent is responsible for providing an end-to- end effective, efficient and responsive administrative and secretarial service in the office of the Head.
Minimum Requirements and Experience:
- A National Diploma in:
- Public Administration
- Management
- Office Management
- Administration or related qualification.
- A certificate in relation to the functional discipline will be an added advantage.
- At least 3 years’ working experience as a Personal Assistant or Secretary or in a similar environment of which 1 year should have been rendered for Senior Management.
- Knowledge of the PFMA.
- Excellent working experience in MS Office.
- SAP experience will be an added advantage.
Key Performance Areas:
Provide Office Management Support in the Supply Chain Management Office
- Screen phone calls, enquiries and requests, as well as handling them when appropriate.
- Identify items that need personal attention, respond to the appropriate ones directly and redirect selected emails to the direct reports or other departments for resolution.
- Facilitate the processing of memorandums for approval.
- Keep up to date with administrative changes organizationally and ensure adherence and compliance requirements.
- Coordinate the submission of all required reports for timeous submission.
- Ensure quality standard on all the documentation prior enroute for further handling.
- Coordinate the submission of reports to and from different higher offices.
Provide Clerical Support in the Supply Chain Management Office
- Process documentation with confidentiality at all times.
- Prepare travel arrangements for the department.
- Assist and coordinate departmental projects.
- Ordering stationery and office equipment.
- Create and manage purchase requisitions and ensure timeous payment of purchase orders.
- Administer SCM or procurement related processes.
Correspondence and Document Management
- Act as the first point of contact in the office and ensure effective running of the office.
- Administer briefing papers, reports, charts and presentations.
- Report, review and quality assure all documents that are submitted for the units attention.
- Develop and maintain document management system (Electronic and manual).
- Handle the office filling.
- Manage internal and external correspondence on behalf of the unit.
- Track and follow up on memorandums and related documents.
- Monitor and track office budget in support of the respective area.
Meeting Management
- Prepare facilities for scheduled meetings, events and arrange refreshments, if required.
- Manage diary and schedule meetings and appointments.
- Take minutes in meetings as and when required.
NB: Should you not be contacted within 2 weeks of your application, please consider it as unsuccessful.
