Project Administrators – Cape Town
Admin and Office Management ~ Finance / Accounting ~ Project Management
Western Cape
Project Administrators – Enviromental Management
Our client is seeking 3 highly organized and detail-oriented Project & Procurement Administrators for a contract position (April – June 2026). The successful candidate will support project coordination, financial administration, and supply chain management processes within a dynamic environment.
Key Responsibilities
1. Project Coordination
- Coordinate logistics related to tender procedures and processes
- Capture and maintain tender data on relevant systems
- Track and monitor tender reports through approval stages
- Maintain project and tender databases
- Compile tender and contract reports
- Manage archiving of tender documentation and approvals
- Register construction projects above R200,000 on the CIDB system
2. Financial Administration & SCM
- Obtain quotations for period tenders
- Ensure compliance with financial management policies and procedures
- Liaise with service providers and contractors for contract management
- Process financial transactions in SAP (WBS, requisitions, service entries, work orders, etc.)
- Provide technical input for purchase orders and RFQ processes
- Reconcile payments against budgets and orders
- Ensure timely submission of payment certificates with supporting documentation
- Assist with financial year-end processes (roll-over)
- Prepare financial reports (qualitative and quantitative data)
3. Information & Stock Control
- Manage stock receipting and movement in line with procedures
- Prevent losses through effective inventory control
4. Reporting
- Provide regular updates to supervisors
- Extract and compile reports from information systems and databases
- Respond to ad hoc reporting requirements
5. Procurement Administration
- Verify SAP transactional documentation (requisitions, delivery notes, etc.)
- Resolve pricing and documentation queries
- Validate supplier documentation against physical goods
Minimum Requirements:
- Grade 12 (Matric)
- 1-year Project Management Certificate (advantageous)
- Computer literacy (MS Office)
Experience:
- Minimum of 5 years’ relevant experience
Skills & Competencies:
- Proficiency in SAP (relevant modules) – essential
- Knowledge of municipal or city processes – advantageous
- Strong administrative, coordination, and reporting skills
- High attention to detail and accuracy
- Ability to manage multiple tasks and deadlines
Note: Only shortlisted candidates will be contacted
