Secretary to Director PRETORIA
Admin and Office Management
Pretoria – Gauteng
Secretary to Director
Pretoria
R228 321.00pa
12 Month fixed term contract
Ref: SEC/PROG2.1/2025/05-1T
Purpose:
One temporary position of Secretary is currently available at the Government Pensions Administration Agency: Office of the Director: Finance on a 12 months’ contract. The purpose of the role is to render a secretarial support service to the Director.
Key performance areas:
The successful candidate will be responsible for the following functions and include, but not limited to:
Provide a clerical support service to the Director:
- Liaise with travel agencies to make travel arrangements. Check the arrangements when relevant documents are received;
- Arrange meetings and events for the Director. Identifies venue, invites role players, organises refreshments and sets up schedules for meetings and events;
- Process the travel and subsistence claims for the unit;
- Process all invoices that emanate from activities of the work of the Director;
- Record basic minutes for the meetings of the Director where required;
- Draft routine correspondence and reports;
- Does filing of the documents for the Director and the unit where required;
- Administer matters like leave forms, leave registers and telephone accounts;
- Handle the procurement of standard items like stationery and refreshments;
- Collect all relevant documents to enable the Director to prepare for meetings;
Provides a secretarial/receptionist support service to the Director:
- Receive telephone calls and refers the calls to the correct role players if not meant for the Director;
- Record appointments and events in the diary for the Director;
- Type documents for Director;
- Operate office equipment like fax machines and photocopiers;
Remains Up to date with regards to prescripts/policies and procedures applicable to his/her work terrain:
- Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that application thereof is understood properly;
- Remain abreast with the procedures and processes that apply in the office of the Director.
Competencies, Knowledge and Skills:
- Knowledge of Office Administration
- Knowledge of Public Service and departmental Prescripts and Legislations
- Keep abreast with procedures and processes with the office of the Director
- Typing skills
- Written and verbal communication skills at all levels
- Good telephone etiquette
- High level of reliability
- Good interpersonal relations
- Ability to act with tact and discretion
- Adhering to business ethics
- Good grooming and presentation
- Sound organising skills
Minimum educational and experience requirements:
- An appropriate three (3) year qualification (ideally in Office Administration/Secretarial) coupled with 6 – 12 months office administration/secretarial experience or
- Grade 12 with two (2) years’ experience in the field of secretarial / office administration.
- Experience in writing memos and taking minutes.
- Knowledge of the MS Office package, with experience in word processing, Outlook, Power Point and Excel (Which may be assessed if need be.)
Closing date for applications: 8 June 2025
Should you not hear from us within 14 days of the closing date, please consider your application unsuccessful.
